https://www.governmentjobs.com/careers/louisiana/jobs/3768874/administrative-program-specialist-c
Salary $3,300.00 – $6,497.00 Monthly
Location Baton Rouge, LA
Job Type Classified
Department Division of Administration-Risk Management
Job Number ORM 101922B ERG
Closing 11/16/2022 11:59 PM Central
Supplemental Information
The Division of Administration/Office of Risk Management has a vacancy. This job title has an assigned pay grade of AS-615.
This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.
Louisiana is a State as a Model Employer for People with Disabilities.
A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government’s E-verify system.
Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email: erica.gay@la.gov
Qualifications
MINIMUM QUALIFICATIONS: A baccalaureate degree plus two years of professional level experience in administrative services.
SUBSTITUTIONS: Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE:
Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. Job Concepts
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work: Advanced.
Supervision Received: General from higher-level supervisory personnel.
Supervision Exercised: May supervise 1-2 lower level personnel.
Location of Work: May be used by all state agencies.
Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Program Specialist–B by the presence of a higher degree of complexity, impact, or independence in assigned duties and program areas.
Differs from Executive Staff Officer by the absence of responsibility for serving as special assistant to an Assistant Secretary or equivalent.
Examples of Work
The Administrative Program Specialist C (Specialist) is an advanced position within the Office of Risk Management (ORM), the Division of Administration (DOA) ancillary agency that provides a comprehensive risk management program and administers the self-insurance program for the State of Louisiana. ORM is solely responsible for managing all state insurance coverage, both purchased and self-insured, for workers’ compensation, property, and casualty exposures. ORM is responsible for managing all tort claims made against the State or its agencies; and at the designation of the Commissioner of Administration, ORM also serves as the State of Louisiana public facilities sub-recipient representative for Federal Emergency Management Agency (FEMA) Public Assistance (PA) Grants under Subpart G, Title 44 Code of Federal Regulations.
Significant duties of the Specialist will be to serve as agency liaison with Office of Technology Services (OTS), and to promote critical business needs of risk management that include records management and retention; facilitate any internal selection processes and decisions related to technology solutions for ORM business needs; and coordinate and/or support implementation activities. Work closely with fiscal team to plan, develop and oversee agency technology budget. Serve as Administrative Program Director’s Designee as Records Center Coordinator with Secretary of State, to support all RIM activities and the use of related technology applications. Coordinate and support ORM’s records and information management program needs to comply with applicable provisions within La. R.S. Title 44; and to ensure the identification and protection of records vital to ORM’s day-to-day operations.
Specialist must have capable technology/computer skills; organization, planning and project management proficiency; and effective oral and written communication skills. The incumbent will provide frequent and direct support to ORM leaders, managers and staff members on use of technology to support ORM business needs. The position requires routine interaction, communication and coordination with representatives of various State Departments, OTS and other DOA Sections, ORM contractors and State vendors. Complete all duties in accordance with ORM and DOA policies and procedures as well as State laws and Federal regulations. General supervision is from ORM’s Administrative Program Director (Director) in performing assigned duties and responsibilities.
Questions
01 Describe your technology/technical training or expertise, e.g. a technology degree, other formal and/or on-the-job training, or certifications you hold. Identify level of computer literacy; and software skill proficiency. If none, write “NA.”
02 Identify all information technology and/or telecommunication work experiences, e.g. technical writing, data analysis, IT security responsibilities, database management, document imaging, installing and configuring hardware and software solutions, technology troubleshooting and problem solving, etc. If none, write “NA.”
03 Provide details of any experiences you have, relating to Records and Information Management (RIM). Identify and describe any imaging or file management processes, systems, software, or other types of monitoring aids or tools that you have used.
04 Provide information on any RIM expertise you have gained, e.g. classes you have taken or any training or certification you have in this field. If none, write “NA.”
05 Describe any project management leader or project management coordinator roles or experiences you have. If none, write “NA.”
06 Please, review your application one more time to confirm it is accurate and complete. We cannot consider prior work experience or other relevant information omitted from the application when evaluating your qualifications for employment. Did you list ALL your job experience and education on your application?